Meeting number: 2004-07-08 
Date: 08-July-2004 

Present: Jennifer Schopf, David Martin, Satoshi Matsuoka, Dane Skow, Bill Nitzberg,  Dennis Gannon, Ken Klingenstein, 
Charlie Catlett, Craig Lee 
 
Representing Secretariat: Steve Crumb

AGENDA 
 
1. GGF Chair Selection
2. Area Reorganization 
3. Proposal for Research Group Governance  
4. Meeting Venue Proposal 
5. Sign-up Sheets 
6. Public Comment Documents Not Receiving Comments 
7. Co-Location of GGF Events  
8. Non-Technical Research Groups for Outreach  
9. Audio/Video Recording Policy 
 
Other Items of Business (items with no proposal) 
 
1. GFSG Subcommittees To increase communication with GGF Corp. 
2. GGF Editor - Proposal for a process for obtaining new Editor 
3. GGF Editor Job Description
4. Formalization of Policy Calls - Need to identify next policy meeting chair as 
 part of the previous policy call

AGREEMENT LIST 
 
Agreement 2004-24
The GFSG approved the proposal to use the below listed protocol for the selection of the new GGF chair.  This protocol 
will be used for the current selection process and refined, as needed, after the selection has been completed.

---------- Initial Search ----------

1. GFSG selects search subcommittee to solicit for candidates, perform initial evaluation and interviews, and narrow 
candidates to a small set. 

2. GFSG takes names/input/data from search subcommittee, potentially removing one or more candidates to further narrow 
the list.

3. GFSG provides GFAC with names/input/data on final list of candidates.

---------- Selection ----------

4. GGF Secretariat arranges face-to-face interviews with final list of candidate, inviting both GFSG and GFAC members to
 participate.

5. All GFSG and GFAC members provide an ordered list of choices.

6. Search subcommittee processes the ordered lists to determine whether there is a consensus first choice candidate.

---------- Resolution in Absence of Clear Consensus ----------

If there is not a clear "winner" then the following steps are taken.

7. Search subcommittee processes ordered lists to determine the top two candidates.

8. GFSG convenes a formal selection process using internal GFSG voting, selecting between the top 2 candidates. A simple
 majority will be used to select the new chair

Agreement 2004-25
The GFSG approved the proposal that the column for the individual's email on the group sign-in sheets be removed.  
Sheets will now collect just individual's name and organization.  

Agreement 2004-26
The GFSG conditionally agreed to pursue a co-location of the summer 2005 event (GGF14) with the Grid Today conference (
GT'05).  The condition stipulated was that the GMAC leadership be given the opportunity to comment in the potential for 
negative impact to the GGF sponsor base.